Manufacturing Executive

Just in Time Just Isn’t

Is it possible to believe in lean manufacturing and not believe in lean inventory? The more I see, the more I’m convinced it is. I believe strongly in the dogma of waste reduction — the practice invariably makes manufacturing processes better. But I’ve lost my faith in the concept of just-in-time manufacturing. It’s bunk. It doesn’t work.

Inventory is working capital, and working capital shouldn’t sit around idle. I understand this, and no rational person would rail against a system that seeks to minimize expenditures until they’re absolutely necessary. But just-in-time is like world peace — everyone wants it, but the most brilliant minds in the world haven’t figured out how to achieve it. The problem in both cases is complexity. Too many constituents are involved, all with varying agendas and beliefs, and we can’t bring them together and teach them how to sing. Or deliver products on time.

Toyota is the father of just-in-time principles, and even it can’t get it right. In light of that, I think it’s time we decoupled lean and just-in-time. If you’re a manufacturer, work to reduce rework and scrap; improve worker ergonomics to reduce injury; implement a streamlined conveyance system to move work through the production process; slash the number of tasks it takes to complete each step. And even implement just-in-time line-side — use call buttons to trigger replenishment of bins, etc. But don’t pull your hair out over inventory. Your customers won’t wait for you to ramp up to fulfill their order, and your forecast won’t save you because it isn’t correct. The answer is a buffer. What I hear time and time again is that the cost of a buffer is well worth eating when you can promise delivery from stock. Without that assurance, you may well lose the order, and that’s a heavier price to pay in terms of dollars and reputation.

For the vast majority of the manufacturing world, inventory is simply the cost of doing business. There are other tactics in the lean playbook to focus on. Put your resources behind those you can achieve.

Posted in Lean Matters | Tagged , , , , , | 8 Comments

Manufacturing v. Services: The Rematch

We’ve got a long way to climb after the fall we just took, but at least we’re climbing.

That’s the good news for the manufacturing industry in the recent semiannual economic forecast from the Institute of Supply Management. The ISM reports that among purchasing and supply chain executives:

Expectations for 2010 are positive as 60% of survey respondents expect revenues to be greater in 2010 than in 2009. The panel of purchasing and supply executives expects a 5.7% net increase in overall revenues for 2010, compared to a 10.7% decrease reported for 2009.

Already, wholesale inventories are rebounding, ticking up 0.3% in October, the most recent tally, and besting analysts’ predictions of a 0.5% slump. Wholesale inventories decreased in every month this year leading up to October, so even a slight reversal is big news. And although lean purists might decry an increase in inventory, I wouldn’t step in to halt this surge. I think most manufacturers are so shell-shocked from last year’s fall that there’s little chance of their becoming over-exuberant. They’ll produce what market demand tells them to produce.

And after years of playing second fiddle to a bustling service sector, the American manufacturing industry is forcing its way back into the limelight. Manufacturers expect revenue to jump 5.7% in 2010, while service providers anticipate just a 1.3% increase. As some observers have pointed out, this may hinder our jobs recovery, since the service sector far outweighs the industrial side of the economy. According to the ISM report, service industries expect labor and benefit costs to hold steady in 2010. Manufacturing jobs may return, though, since respondents expect manufacturing’s labor and benefit costs to rise 1.4% in 2010.

The Atlantic’s Daniel Indiviglio offers a good analysis of the divergent fortunes of the manufacturing and service sectors here.

This is the moment of resurgence. Lean manufacturers will remain lean, producing only enough goods to satisfy the first bites of a consumer emerging from hibernation. Some, of course, will get ahead of themselves, but for the most part I think the recession we just experienced acted as a natural backstop for the over-exuberance of yesteryear. We may be back where we started, but we’re wiser for the journey.

What about you: Has demand returned to your market? Are you keeping inventory in check?

Posted in Lean Matters | Tagged , , , , | Leave a comment

Keeping OSHA at Bay

With headcount down at many manufacturing facilities, we all run the danger of getting sloppy. Workers are doing additional tasks to cover the work of laid-off colleagues, in many cases after receiving only minimal training. That’s when injuries can occur. And this is when manufacturers can least afford to lose workers.

A number of years ago, we heard a lot about ergonomics in the workplace. These days, not so much. Much of the research you’ll find was conducted in the early part of this decade or before. Even OSHA seems to have let the matter slide a bit, given that a webpage dedicated to the contributing conditions of poor ergonomics was last revised in March of 2003.

Neglect it at your own peril. The truth is, lean manufacturing depends on optimal ergonomics just as much as it depends on value-stream mapping or continuous improvement. It’s no use streamlining a worker’s job if the tasks that remain promote injury. The venerable Toyota Production System now incorporates ergonomics to create an optimal working environment for both the production system and the workers who fuel it. (See an interview with Yasuhiro Monden, author of Toyota Production System: An Integrated Approach to Just-in-Time.)

No manufacturer wants to lose precious workers to injury, just as no manufacturer wants to run up against a worker’s compensation board. Better to beat them to the punch: The Ohio Bureau of Workers’ Compensation has created a best practices guide for manufacturers that is well worth your time to read. I pulled just two bits of info from the report: The average incident costs a manufacturer $29,000, and “every dollar saved in injury reduction is available purchasing power to the employer.”

After all, the best lean production system won’t be worth anything if its workers can’t work.

Posted in Lean Matters | Leave a comment

Toyota Wracked by Quality Concerns

The king of lean manufacturing and perennial standout in quality surveys has slipped off its perch.

No one should have to tell Toyota that it needs to get back on course, especially not after this week’s developments. The company has recalled 3.8 million vehicles to replace gas pedals that could stick and imperil passengers. Affected models include Camrys, Tacoma and Tundra pickups, Avalons, the Prius, and various Lexus sedans. For now, dealers can execute a workaround to fix the pedals, according to a New York Times article, but the replacement pedals won’t be available for installation until April.

The company is also recalling 110,000 Tundras because rust can compromise the spare-tire mount on the underside of the truck.

This is the price of poor quality. It includes parts replacement and the associated labor costs, of course, but also lawsuits and loss of brand equity. And the bad news isn’t confined to a thankless Thanksgiving week for Toyota. A recent survey by consumer research firm Strategic Vision found that competitors have ousted Toyota from the top spots in various categories of the researcher’s Total Quality Index. Calculated from data collected from more than 20,000 buyers who bought 2008 and 2009 models between September and December of 2008, the index crowned Volkswagen and Ford, once a quality-challenged also-ran, leaders of such categories as small and mid-sized cars. Toyota ranked first in just two of the 17 categories.

Collectively, these developments serve as a harsh reminder that in an industry down on its luck, the leader is not the company that gets its product out the door fastest, but the one who gets it out the door in impeccable condition, fostering brand loyalty and future sales. In that respect, Toyota may need to get back in touch with its roots.

Posted in Lean Matters | Tagged , , , | 3 Comments

Humans: Batch, Not Real-Time, Processors

I’ve wavered on the question of multitasking. Is it a valuable skill? An empty buzzword? Are people who claim to be deft at it really deluding themselves?

We may be doing more things than ever, but what are we really accomplishing? If, for instance, I attempt to simultaneously write a Progressive Manufacturing nomination, scan email alerts as they hit my inbox, and read Twitter messages as they pop up on screen, am I boosting my productivity or just fooling myself?

I’m fooling myself, say Stanford researchers. Check out this video on their recent study on multitasking.

The problem, as I see it, is that we try to emulate the hardware and software that surrounds us, working faster and on more tasks simultaneously. But computers have parallel processors and tools like virtualization and RAM. In effect, they have extra brains, so running five applications simultaneously is a cinch. We humans engineer them to do this, and we double their ability to do it every couple of years. There is no analogous process for the human brain. In one generation we’ve gone from talking on the phone or conducting in-person meetings to talking to the person next to us while listening to music, updating our Facebook status, and checking our friends’ tweets.

Why would we expect to be good at this so soon? That’s like expecting a toddler to dunk on LeBron. Human evolution is a slow bird, and as yet it hasn’t delivered an eight-core version of our brain. For now we should accept our role as batch processors, not real-time processors, and seek therapy for our processor envy.

But while we may all have it wrong, lean manufacturing has gotten it right. Even as it strives for continuous improvement, it does so on human terms. There are work cells governed by careful work instructions that detail discrete tasks. One thing at a time, please. That’s the best we can do. At least until a new model arrives.

(For another perspective on mutlitasking, check out a recent article by DC Velocity’s Peter Bradley.)

Posted in Lean Matters | Tagged , , , | 1 Comment

Empower and Sustain: Good Management for Lean Manufacturing

Any good lean initiative has a friend in high places.

By now we all know that struggling to sustain a lean culture is a perennial pain point in manufacturing circles, and that those efforts that do succeed almost invariably have someone in management to thank for that success, at least in part.

It’s an odd dynamic, if you really think about it. In practice, lean has all the hallmarks of guerrilla warfare, including a distributed power structure that enfranchises the “lowliest” of workers to contribute their suggestions to improving processes and spotting and stopping inefficiencies during production activities. It is not a top-down bureaucracy, reliant on endless meetings and PowerPoint decks to function. It’s power to the people, but with one catch — it needs a bigwig to keep it going. Not the many people pulling the levers of change at the operational level, but the one who believes deeply in lean and trumpets its value to his or her fellow executives.

Management is important to lean. As such, a new survey out of Australia should provoke more than a passing interest in lean-minded companies. The “Management Matters in Australia” study benchmarks the management performance of the country’s manufacturers against that of their international counterparts, based on an earlier study of 15 other countries by the London School of Economics, Stanford University, and McKinsey & Co. The research team responsible for the Australian study hailed from the University of Technology Sydney, Macquarie Graduate School of Management, and the Society of Knowledge Economics

The survey rates management based on what its authors call three core components: operations, performance and targets, and people.

Findings ranged from the mundane — There is a strong positive relationship between good management practices and [company] productivity — to the profound — There is a highly significant positive relationship between the management score and the overall degree of plant manager autonomy.

The latter is an example of the C-suite–factory harmony that often exists in lean success stories. Management backs the continuous improvement effort even as it backs off from day-to-day activities, letting operational workers identify and execute areas of improvement.

And despite the belief that the larger the company, the greater the inhibiting bureaucracy, the authors found that large companies boasted better management scores than their smaller counterparts, with multinationals second to none. The worst management structure can be found in government-owned firms (no surprise) and family-owned businesses, which did surprise me a bit. We’ve recognized a number of family-owned businesses each year in our Progressive Manufacturing Awards, for instance.

According to the study, the low management scores among family-owned shops may owe to their lack of hierarchy, since the researchers found that “organizational hierarchy is also positively correlated to the management scores, a finding possibly indicating limitations in flatter structures.”

As for remedies for manufacturers with low management scores, they may want to consider investing in management practices, which the authors said “is usually a much more cost-effective way for firms to boost productivity, relative to hiring additional employees or direct investment in fixed capital.”

With respect to lean efforts, the best advice for management may be: empower and sustain.

If you’d like to receive the Lean Matters newsletter, sign up here.

Posted in Lean Matters | Tagged , , , | Leave a comment

Manufacturing’s Heyday, Again?

Don’t look now, but the manufacturing sector is having its best week ever!

OK, that may be a bit over the top. But in a climate plagued by clouds, even a hint of sun brightens everyone’s outlook. And earlier this week the Institute for Supply Management gave us a beach day. The ISM’s index shot up to 55.7 in October, signaling a bustling expansion of the manufacturing economy. You can insert your “Cash for Clunkers” skepticism here, but not all of the windfall shows up on the government’s credit card bill. There’s real sun in this forecast.

JP Morgan heralded bullish numbers of its own, showing that new orders increased at a solid clip, a good sign of “the sustainability of the rebound in the sector,” according to one of the firm’s directors, David Hensley, as quoted in a Reuters story.

After the shock of that dazzling performance subsided, all eyes turned warily to the employment picture. We’ve heard many reports on the broader economy over the past few months that have trumpeted gains even in the face of growing job losses. This week’s ISM scorecard was a welcome departure from that pattern: The manufacturing employment index registered 53.1, up from 46.2 and a sign that the job market — at least in manufacturing — is stabilizing.

That may be the most welcome news of all. And it isn’t a flash in the pan, according to MFG.com, an online sourcing marketplace that issues a periodic MFGWatch survey. Today the company revealed in its latest survey that more than 70% of manufacturers expect to maintain or increase employment at their plants in the coming months.

The challenge for lean-minded manufacturers will be to sustain a culture of waste cutting even as they add workers back to the payroll. The mantra for the past two years has been “do more with less.” That needs to become: Less waste from more people.

The period before new workers join the factory en masse is a great opportunity for some thorough process mapping. Then, when you orient the newcomers, you can show them where they will add value – not simply where they will execute tasks. That kind of up-front training will establish the right climate for those workers right from the start. Don’t squander the opportunity in a rush to ramp up production.



Managing Automation’s Progressive Manufacturing Awards program is accepting nominations for just a couple more weeks. To nominate your company in the Operational Excellence category (which features lean/continuous improvement projects), visit this page for more info: https://www.managingautomation.com/awards/nomination.aspx

And if you’d like to receive the Lean Matters newsletter, sign up here.

Posted in Lean Matters | Tagged , , , | Leave a comment

Visual Lean Learning

You’ve heard enough yapping about continuous improvement; time to watch some lean-inspired videos. I’ve assembled a series of YouTube clips that take you from lean manufacturing basics all the way to full-scale lean production. Follow the links below for a look at lean manufacturing from beginning to end.

First, Set the Right Attitude:

The Ten Commandments of Lean Manufacturing & Six Sigma

If lean manufacturing is a religion unto itself, this offering from the Gemba Academy presents its 10 commandments. These 10 credos lay the groundwork for a lean expedition. The focus here is on attitudes, since getting those right at the start can facilitate your ascent. Short of that, you’ll spend a lot of time working ineffectively toward a peak you can’t summit.

Then Stop for Breakfast:

Toast Kaizen – An Introduction to Lean Manufacturing

The Greater Boston Manufacturing Partnership, a non-profit resource, starts thinking about lean practices early each morning — in the case of GBMP’s president and Shingo Prize winner, Bruce Hamilton, when he makes toast for breakfast. This YouTube clip is really a plug for the full 30-minute video course that you can receive from the GBMP, but it inspires the viewer to think about lean processes in everyday activities, which helps instill lean thinking in everything we do.

Create an Efficient Work Area:

A Lean Work Cell at Work

You can feel the rhythm of repetition in this video, as a worker at an unnamed manufacturing site completes a series of machining tasks that draw her around a circuit inside a work cell. Even the sound of the presses and other machinery lend a certain tempo to the tasks, and you can see the standardization of processes that governs the chain of activities. When some people picture a typical lean work cell, they envision shiny new equipment, but this clip shows that the age of the machinery is less important than the arrangement of tasks and the reduction of idle time.

And Tie It All Together:

Lean Manufacturing at Toyota Plant, Kentucky

This video delivers a highly visual peek at the processes that facilitate auto manufacturing at Toyota Motor Manufacturing Kentucky, the company’s largest U.S. plant. As a complete fabrication and assembly shop, TMMK demonstrates the full gamut of production steps needed to create a car, from steel stamping to paint to assembly. The amount of robotic automation dedicated to frame construction is an eye-opener. While you might spot some examples of waste in the process, it’s just as easy to pick up some tips on waste reduction from the folks who established lean more than 50 years ago.

Related: Getting Lean on YouTube

To receive the Lean Matters newsletter, sign up here.

Posted in Lean Matters | Tagged , , , , | Leave a comment

Asking the Right Inventory Questions

In a recent industry report, AMR Research analyst Wayne McDonnell provides an innovative take on that age-old quest of lean manufacturers: decreasing inventory. McDonnell hails from the life sciences sector, which, he says, averages inventory turns of 2.5. “This isn’t exactly impressive for an industry that’s been pursuing Class A, lean, or operational excellence initiatives for years,” he writes. “Why can’t we significantly move the needle on inventory turns?”

The answer, in pharma and elsewhere, may be that manufacturers have identified the correct destinations but tend to follow the wrong paths toward them. Although improving inventory turns and decreasing safety stock are admirable pursuits for lean aspirants, the means of achieving those goals are as important as the end results, McDonnell says (see report, subscription required).

The best strategy, he says, begins with a series of questions:

  • How can I increase demand forecast accuracy?
  • How can I minimize the latency of key demand or consumption data?
  • What options do I have for late-stage postponement of finished goods inventory?
  • How profitable are all those items in the long tail of my product portfolio?
  • Do I really need all those raw materials, or can my supplier hold some inventory?

I’ve clucked about product proliferation before, so I’m particularly inclined to support an analysis of the “long tail” of the product portfolio. And I would add another to the list: How profitable are the customers in the long tail of my client database? In recent years we’ve seen a burgeoning realization that not all customers are created equal. That tried-and-true mantra, “The customer is always right,” may yield the more disciplined: “Find the right customer.”

Regardless, these are all keys questions, and worth adding to your lean plan. Are there others you ask in your pursuit of improved inventory?

To receive the Lean Matters newsletter, sign up here.

Posted in Lean Matters | Tagged , , , | Leave a comment

The Future’s Too Far Away

My main hang-up with the “factory of the future” concept is its remoteness. Most people have no qualms about leaving the future until tomorrow, and if you do that long enough, the future never arrives.

Indeed, most technology vendors content themselves with being a few years ahead of their customers’ adoption curve. A small contingent of first movers helps subsidize product support for a number of selling seasons until the latecomers catch up to the party. But even before technology can help create the future factory, the culture inside that facility must create the conditions for it.

In some important outposts of the manufacturing economy, the future factory — or at least bits of it — is here today, and its value to lean manufacturing is high. I had a conversation last week with John Mahoney of Entergy that illustrated some of those early developments.

Mahoney is an innovation leader for the utility company, challenged to invoke novel techniques in the company’s maintenance and engineering practices. His title alone indicates a willingness by Entergy to break established practices when better ones come within reach.

Mahoney described to me a project that involved replacing a pump in one of the company’s nuclear reactor facilities. Regardless of your stance on nuclear power, you want this kind of project done with the utmost care. Mahoney is fueled by the same prerogative, and has the added pressure of finishing the project quickly so that Entergy doesn’t burn $1 million a day on an unnecessary shutdown.

In planning the removal and repair, the team used a laser scan of its facility, imported to its DELMIA software, to map the extraction in a virtual world. The laser scan/software combination told them that an old maintenance scaffold sat in the way of the pump. The structure did not appear on blueprints of the facility, but it couldn’t hide from the lasers. The maintenance personnel disassembled and removed the structure, and the pump came out without a hitch.

In Entergy’s case, technology and a dedication to innovative thinking ensured operational efficiency on the floor. Maybe it’s better for us to think of that as today’s potential instead of tomorrow’s factory.

To receive the Lean Matters newsletter, sign up here.

Posted in Lean Matters | Tagged , , , , | Leave a comment